JOB DESCRIPTION: WARDEN AND CLERK TO THE TRUSTEES

 

Main Purpose of the Role

 

As a result of the retirement of our Warden of the past 15 years, the Trustees of St Scholastica’s Retreat are looking for an enthusiastic, energetic, caring and experienced person to deliver a range of services to the residents and Board of Management of St Scholastica’s Retreat. As Warden, you will play a key role in the day-to-day management of the charity as it plans to expand over the next few years. Day-to-day duties will include assisting the Trustees in fulfilling the charitable and spiritual aims of the Trust: in particular, ‘to support elderly Catholics to live independently within the community of St Scholastica’s Retreat’. To this end, to act as manager and administrator of St Scholastica’s Retreat.

 

As Clerk to the Trustees, to assist the Trustees in strategic planning for the Trust and for St Scholastica’s Retreat. Previous experience of working in the charity sector would be an advantage.

 

 

Background

St Scholastica’s Retreat was founded over 150 years ago and since 1972, has been situated in the town of Princes Risborough at the foot of the beautiful Chiltern Hills in Buckinghamshire. The objects of the charity are to provide housing for Roman Catholics in need of financial assistance who are aged over 60 years of age and we currently have 36 self-contained residential units. St Scholastica’s Retreat provide comfortable and well-maintained properties to all of its residents. It is a supportive and friendly community with a very active social aspect, with a number of the residents participating in a variety of social clubs that are run from our community building on site.

 

Moving forward, the board has plans to further develop and expand the accommodation provided on site and look forward to what is sure to be an exciting period in the development of the charity.

 

Summary of Responsibilities

 

  • To assist the Board to have oversight of, and to make plans for, the smooth running and long-term development of the Trust.

  • To effect and oversee regular maintenance and improvements as planned by the Board of Management.

  • Make certain that maintenance contracts in respect of the maintenance, including garden maintenance, are in place.

  • Ensure that all necessary insurances are maintained and reviewed annually.

  • To prepare and arrange agendas, provide relevant papers and attend all meetings of the Board of Management as well as the Finance, Property and Personnel/Marketing sub-committee meeting.

  • To advise the Board of Management on financial issues related to the Trust; to implement expenditure decisions made by the Board; and to ensure that all financial accounting is done accurately. Use of Microsoft Office suite of tools or similar is essential.

  • Carry out monthly reconciliations including for banking and investment accounts.

  • To liaise with the Trust’s auditors in relation to matters of finance and administration, including preparation of the Charities’ Annual Reports.

  • To assist in the recruitment of new staff, Trustees and Governors.

  • To be the primary point of contact for resident applicants, including the maintenance of a waiting list and to attend interviews for new residents, communicating with the Marketing and Personnel Committee.

  • To be responsible for the management of the Deputy Warden.

  • Oversee the well-being of all residents, and especially those who do not receive regular visits from family or friends. Deal with any emergency promptly and efficiently.

  • To maintain close liaison with the Deputy Warden and to take the necessary action to ensure the wellbeing of the residents.

  • To maintain the Trust’s Health and Safety Policy and other policies.

  • To develop and expand the Trust’s external communications in furtherance of its strategic objectives, by means of press liaison, social media presence, website updates, promotional materials and event participation.

  • To ensure compliance with the General Data Protection Regulation and to act as data controller.

  • To support the Trustees in a review of governance of the Charity.

  • Promote and support the development of a community ethos in The Retreat; encourage the residents to be active in this community and to look out for one another; encourage them to pray for one another in difficult times.

  • To support the Trustees on strategic opportunities that may arise.


Remuneration package

The successful candidate will be offered:

  • a competitive salary in the region of £30,000;

  • pension;

  • a basic holiday entitlement of 25 days per annum

  • accommodation on site in a three bedroom house

 

Applications should be sent, with accompanying C.V., to the Chair of the Board of Management, info@stscholasticas.co.uk  -   27 The Retreat, Princes Risborough,

Buckinghamshire HP27 0JG

Applications should include:

 

  • Full name

  • Date of birth

  • Marital status

  • Address

  • Phone numbers: work/home/mobile

  • Email address

  • Education: secondary, further, higher

  • Qualifications: school, college, university, professional, employment related

  • Employment history; for each place of work include job held, post title, employer details (including name, address and phone number), reason for leaving

  • Other experience relevant to the post applied for (e.g. family, parish, voluntary work etc)

  • Why you are applying for this post/what attracts you to it

  • Why you think you are the right person for the job. What is it that makes you suited to it

  • Names and contact information of two professional referees (related to your previous/current employment)

  • Name and contact information for your parish priest

  • For our information, where you saw the advertisement for this job or how you heard about it

  • preference will be given to a candidate who is a practising Roman Catholic

 

Application deadline is end of day Monday 9th May 2022

Equality Diversity & Inclusion

St Scholastica’s Retreat is committed to promoting equality, diversity and inclusion in everything we do. 

Data Protection

Any personal data you provide (such as address, telephone number, employment history) will be used for recruitment purposes only, and only shared with individuals and organisations involved in the recruitment process.  All data will be held securely (electronically on our cloud-based IT system). Personal data related to unsuccessful applicants will be deleted six months after the end of the recruitment period unless agreed with the applicant.

For further information on St Scholastica’s Retreat: www.stscholasticas.co.uk

For further information about Almshouses see the Almshouse Association: www.almshouses.org